Articles of Association

Articles of Association
Japanese Language and Literature Association of Taiwan

Passed by the General Assembly on October 28th, 1993
Revised and passed by the General Assembly on November 17th, 2001
Revised and passed by the General Assembly on December 21st, 2002
Revised and passed by the General Assembly on December 20th, 2003
Revised and passed by the General Assembly on December 16th, 2006
Passed by the General Assembly on December 14th, 2019

Article 1       General Principles

  1. The English name of the association is Japanese Language and Literature Association of Taiwan (hereinafter the “Association”).
  2. The object for which the Association is established is to undertake Japanese language and literature related research.
  3. The Association is organized within the national jurisdiction of the Republic of China.
  4. The registered office of the Association is situated at the administration office of the Association. Branches can be set up with the approval of the administration office.

Article 2       Missions

  1. The missions of the Association include the followings:

(a) Undertaking and promoting Japanese language and literature related research;
(b) Publishing journals;
(c) Facilitating international academic exchanges;
(d) Holding regular meetings for members to present their studies;
(e) Inviting local and international eminent scholars to give lectures;
(f) Holding local and international academic conferences; and
(g) Handling other related affairs.

Article 3       Membership

1. There are four types of personal membership of the Association, namely regular member, permanent member, honorary member, and group member:

(a) An individual aged over 20 who agrees with the object of the Association, is familiar with the Japanese language, and is studying a Japanese related subject or had made great contributions to the Association during the preparatory period can apply to be a regular member of the Association with recommendations form two or more members of the Association. The membership will take effect after the application from is completed, submitted, and approved by the Board of Directors and the membership fee is paid in full.

(b) An individual who agrees with the object of the Association and has made remarkable achievements in Japanese language research and education or has made great contributions to the Association may be hired as an honorary member with the approval of the Board of Directors.

(c) An organization who agrees with the object of the Association can apply to be a group member of the Association. The membership will take effect after the application form is completed, submitted, and approved by the Board of Directors and the membership fee is paid in full.

The Association has stopped to recruit new permanent members since 2007.

2. In the event of a member of the Association in serious violation of the Articles, as determined by a two-thirds majority vote of the members present at the General Assembly, the member may be subjected to correction, membership suspension, or membership cancellation.

3. Any member of the Association whose membership fee has not been paid in full for two or more consecutive years for no reason is considered quitting the Association.

4. A member may, with a written notice informing the Board of Directors, quit the Association.

5. There shall be no refund of any paid membership fee.

6. A regular member of the Association is obligated to comply with the Articles, obey the resolutions of the Association, and pay the membership fee in full.

7. The membership right of the Association include the following:

(a) A member of the Association has the right to make a research presentation in the regular meeting. However, a group member can make no more than one presentation.
(b) A member of the Association has the right to attend the regular meeting, claim materials, and speak. However, a group member can be represented by only one individual at one time.
(c) A member of the Association has the right to attend the General Assembly, speak, vote, and be elected. However, an honorary member does not have such right. A group member has only one vote and does not have the right to be elected.
(d) A member of the Association has all the other right that a member shall enjoy.

Article 4       Organization

1. The General Assembly shall have the supreme power of the Association, and during the General Assembly, the Board of Directors shall perform its functions in an acting capacity, with the Board of Supervisors being the supervisory organ.

2. The duties and powers of the General Assemble are as follows:

(a) To draw up and revise the Articles;
(b) To elect or remove the directors and supervisors;
(c) To resolve the amount of the membership fee for the next year;
(d) To resolve annual work plans, reports, budges, and final account reports;
(e) To resolve disciplinary actions taken against members, including correction, membership suspension, and membership cancellation;
(f) To resolve property disposition;
(g) To resolve dissolution of the Association; and
(h) To resolve member rights, obligations, and other relevant important affairs.

3. The General Assembly shall elect 9 directors, 3 alternate directors, and 3 supervisors for the Association. The Board of Directors may elect 1 chairman and 1 vice chairman from the directors. The Board of Supervisors shall elect 1 executive supervisor from the supervisors. The current Board of Directors shall nominate candidates for subsequent directors and supervisors.

4. The duties and powers of the Board of Directors are as follows:
(a) To resolve issues discussed in the General Assembly;
(b) To review members’ qualification;
(c) To elect or remove the chairman and vice chairman of the Board of Directors;
(d) To resolve resignation of directors, chairman, and vice chairman of the Board of Directors;
(e) To review schedules and agendas of regular academic meetings and to review contents of journals;
(f) To resolve matters in relation to seminars and symposiums;
(g) To draw up annual work plans, reports, budget plans, and final accounts; and
(h) To perform other necessary tasks.

5. The directors and supervisors of the Association are unpaid positions with the term of two years and can be re-elected once at the expiry of the current term.

6. The Board of Directors of the Association has one chairman and one vice chairman. Both the chairman and the vice chairman are unpaid positions and can be re-elected once at the expiry of the current term. The chairman is internally in charge of coordinating, supervising and directing association affairs and represents the Association externally. The chairman shall also serve as the chairman of the General Assembly and board meetings. The vice chairman is responsible for assisting the chairman with association affairs. In case the chairman is unable to exercise his/her duties, the vice chairman shall act in the place.

7. The duties and powers of the Board of Supervisors are as follows:

(a) To regularly supervise the execution and implementation of the work of the Board of Directors;
(b) To regularly supervise the accounting operations;
(c) To audit annual final accounts;
(d) To elect or remove the executive supervisor;
(e) To resolve resignation of a supervisor or the executive supervisor;
(f) To supervise other matters that shall be supervised.

8. Under any of the following circumstances, a director or a supervisor shall be discharged according to the resolution of the Board of Directors or the Board of Supervisors, and a replacement shall be elected by next General Assembly to fill the vacancy:

(a) The person has resigned due to a compelling reason;
(b) The person is absent from work without leave or a justifiable reason;
(c) The person has violated the law and harmed the reputation of the Association;
(d) The person has two absences from the meetings of the Board of Directors or the Board of Supervisors without a justifiable reason; and
(e) The person has lost his/her membership.

9. The Association may set up committees, groups, and other types of internal operational organizations, with regulations drawn up by the Board of Directors and implemented after being approved by the competent authority. The same applies to subsequent amendments.

Article 5       Meetings

1. In principle, regular meetings of the Association shall be held on Saturdays. During the scheduled meeting time, members can present their research and answer questions in relation to the content of the presentation asked by other participating members or discuss the content with them.

2. The General Assembly of the Association includes regular meetings and extraordinary meetings. Regular meetings shall be held once a year and may be held together with speeches or academic seminars, with the chairman of the Board of Directors being the convener. Meeting notification shall be served seven days before the meeting in written format. An extraordinary meeting shall be called by the Board of Directors or the Board of Supervisors or be called on the request in written format of members with the consent of at least one-fifth of all members.

3. In the event a member cannot attend the General Assembly personally, the member may issue a proxy in written format.

4. Board of Directors and Board of Supervisors meetings shall be held at least once every six months. The Boards may hold a joint meeting. No proxy is allowed. Written notifications for a meeting shall be served 7 days before the meeting. A resolution shall be approved at a meeting attended by directors and supervisors representing at least half of the total board members by a simple majority.

Article 6       Funding, Accounting, and Financial Affairs

1. The funding sources of the Association include the following:

(a) Annual membership fees from regular members and group members (there is no fee for honorary members);
(b) Subsidies and donations from individuals, organizations, and groups;
(c) Income from activities and events held by the Association and from publications of the Association;
(d) Income from individual contracts;
(e) Funds and interest earned on them; and
(f) Other income.

2. The fiscal year of the Association is set from January 1st to December 31st.

3. The Association shall put together the annual budget report, which shall be reviewed by the board of Directors within one month after the end of each fiscal year, submitted to the General Assembly for adoption, and submitted to the competent authority for review and recordation. In the event the General Assembly cannot be convened in time, the report shall be submitted to the Board of Directors for adoption, reported to the competent authority first, and submitted to the General Assembly for subsequent confirmation. However, the budget report shall be first reviewed by the Board of Supervisors and the resolution of the review shall be submitted to the General Assembly together.

4. In case of dissolution of the Association, all the remaining assets shall not be claimed by individuals or profit-seeking enterprises. A “Committee of Disposition” shall be organized according to the law to donate the said assets to private nonprofit organizations or groups, academic units, or culture and education related government agencies.

Article 7       Supplementary Provisions

1. All matters not provided in the Articles shall be governed by the relevant laws and regulations.

2. The regulations for association affairs shall be drawn up by the Board of Directors.

3. The Articles adopted by the General Assembly shall take effect upon the approval and recordation of the competent authority. The same applies to subsequent amendments.